ARTICLE I - GENERAL:
A. Name: The organization shall be called GATORS IN PARADISE PARROT HEAD CLUB ( GIPPHC )
B. PURPOSE: The purpose of the
organization is to promote the GATORS IN PARADISE
PARROT HEAD CLUB as a humanitarian group, sharing community and environmental information for
majority approved mutual benefits. The organization will engage in activities, which are charitable, educational, high spirited
and promote the general welfare of community.
C. STATEMENT OF PURPOSE: GIPPHC is a non - profit organization dedicated to preserving and improving,
the environment, active in community oriented projects and concerns as a means of social interaction with like minded people
interested in the lifestyle and music of "Jimmy Buffett" and a tropical spirit.
D. DISCLAIMER: We are recognized by, but in no way attached to " Jimmy Buffett"
and his business interest in Key West, New Orleans, Charleston and Orlando. We are not associated with HK Management,
MCA Records, Island Records, Mailbox Records or Margaritaville Records. We would like to stress that Mr. Buffett's name
and his song titles, lyrics, names of businesses owned by Mr. Buffett and the term "Parrot Head" are all registered trademarks and shall not be used for the pursuit
of profit, Clubs are allowed to use the term "Parrot
Head" on T- shits, etc. but, not "Jimmy
Buffett's" name.
ARTICLE
II - MEMBERSHIP AND DUES:
A. CLUB
MEMBERSHIP: Membership in Gators in Paradise PHC shall be open to all regardless of sex, creed, national origin or
sexual preference. A member will be considered in good standing so long as his/hers dues are current.
B. DUES: The annual dues of GIPPHC will be as follows:
1. The annual dues of one year will run February
1st thru January 31st.
2. Dues renewals are due not later than the end of February each year.
3. Membership renewal notice will be mailed by January 1st.
4. Cost $20.00 per person (includes one
(1) name badge) additional badges are $5.00 each. Children under 17 are free.
5. Payment of dues entitles each member to membership identification and the right to participate
in all activities and club business.
6. If,
a member wishes to terminate his/her membership between anniversary dates, there will be no refund of any portion of dues.
ARTICLE III - MEETINGS:
A. SOCIAL MEETINGS: The club shall attempt to schedule at least one social
event each month.
B. BUSINESS MEETINGS:
The club shall have a business meeting each month on the third Sunday. These meetings will be conducted
by the Club President and in his/her absence by the Vice President. Any member in good
standing may attend the business meetings and will conduct themselves in a professional manner. All club decisions at the
business meeting will be by a simple majority with the exception of a change to the by-laws which, will require a 2/3rd majority.
Minutes will be taken at all meetings.
C.
EXECUTIVE BOARD MEETING: The Board will meet on an as needed basis. In the event that a decision needs
to be made before the next scheduled business meeting, all officers must be consulted and a majority of the officers will
have to vote in the affirmative for the item to pass.
ARTICLE IV - CHARTER OFFICERS: shall serve a term of 2 years to run no more that
3 consecutive terms. The President and Treasurer will be elected in odd numbered years. The Vice President and Secretary will
be elected in even years.
PRESIDENT: The President shall:
1. Have such powers and duties as are usually exercised by such office.
2. Be Executive officer of the Club and preside at all general business
and special meetings.
3. Assign the individual
responsibilities of Vice President.
4. Work with committee
Chairpersons and Vice President in order to help insure all assigned tasks are completed in a timely manner.
VICE-PRESIDENT: The Vice President shall:
1. In the absence of the President have the powers and duties of the President.
2. Serve as liaison with other Parrot Head clubs and GIPPHC committees.
3. Serve as member of Ticket Committee.
4. Deal with other matters and/or powers that are delegated by the President.
5. Work
to insure all PHIP/local charity guidelines are met.
SECRETARY: The secretary shall:
1. Ensure that minutes are recorded at all business meetings.
2. Perform other duties as designated by the President.
3. The Secretary will post the minutes from monthly general meetings via group
e-mail (or standard e-mail distribution method) within 14 days of the meeting. Copies will also be available
upon request by any member in good standing via individual mail.
4. The Secretary is responsible for overseeing the creation and publication of the newsletter.
5. Upon leaving office the Secretary shall pass on all materials, books,notes
and records from the present and prior years, in good condition, to the succeeding secretary.
D. TREASURER: The treasurer shall:
1. Record and keep track of all financial functions
and transactions.
2. Balance accounts.
3. Other duties as designated by the President.
4. Upon leaving office, the treasurer shall pass on, for the present and prior years, all
funds, records, and books in good order to the succeeding Treasurer.
BOARD MEMBERS: There
will be five (5) Board Members. This number can be increased by a vote of the Board. Each Board Member shall serve a term
of two (2) years.
F. VACANCIES: Vacancies in all
positions can be created by resignation, abandonment of duties (as further defined) or, by violation of any articles of the
By - Laws. A position shall be defined as abandoned if the officer is absent from all business without just cause for a period
of four consecutive months.
G. ABANDONMENT: Just cause will be determined by a unanimous vote of all Board
Members.
H. FOUNDER(S): KATHY KAZ and
CHERYL WARD are recognized as... FOUNDERS of the "GATORS IN PARADISE PARROT HEAD CLUB." Should either resign their respective position, they will
always be known as the founders of said club and will retain status of executive director/s to help in any internal matters
and acting as advisor's to the executive board.
ARTICLE V - COMMITTEE ROLES:
A.
GENERAL: The following standing committees are established in order to maximize involvement and participation
of club members. Web Page, Newsletter, Events, Merchandise and Membership. Other special committees may be established by
the President and/or general membership to deal with specific problems.
B. COMMITTEE ROLES: The purpose of all committees is to ensure that day to
day functions and special events are completed in a timely manner. They are also required to keep the President and Board
informed of all plans and progress
1. Web Page - Maintain and keep Club Internet Web Site current.
2. Newsletter - Ensure the club newsletter
is published at least four times a year, normally January, April, July and October delivery.
3. Membership - Ensure that there is an active recruiting
program for new members and renewals within the GIPPHC . Work with treasurer to ensure membership list are accurate and renewals are sent
out on time.
4. Merchandise - Maintain
an adequate supply of club merchandise with proceeds going towards funding GIPPHC events.
5. Events - Coordinate schedule of all club social and charitable activities and communicate to the Board on a monthly basis.
ARTICLE VI - INFRACTIONS OF BY-LAWS:
A. If action is taken against a GIPPHC member for
an infraction/s of the GIPPHC By -Laws, the member will be informed in writing within 30 days of the
GIPPHC Board's decision. The member
who submitted the original statement of alleged infraction/s shall be provided with a copy of the Board's decision.
B. The Board may suspend from the GIPPHC any member whom the entire Board determines no longer meets the requirements for
membership set forth in Article II of these By-Laws and/or "Code of Conduct." This
must be done by a unanimous vote. The vote suspends such member's membership in the "Gators in Paradise PHC" and all rights and
privileges associated therewith.
C. At the next scheduled GIPPHC meeting, the member shall be informed of
the decision and the information will be properly recorded in the minutes.
D. Gators in Paradise PHC Executive Board decisions are considered final.
E. Altruism: Events and/or activities sponsored by GIPPHC will have a portion of the
proceeds raised donated to a designated charity. The club will donate time and/or
money to at least one local charity each year. The club will be involved in at least one environmental cause a year. The Events
Committee has the responsibility to make recommendations to the general membership as to which charities to support. Individuals
may also recommend charities.
F. Gators in
Paradise Parrot Head Club Expenditures/Reimbursements/Budgets: GIPPHC members will be reimbursed or approved
for expenditures for GIPPHC related activities
such as, but not limited to: construction materials, necessary supplies for official club events, other official and/or club
sponsored functions, prior to spending monies shall:
Obtain approval,
in writing, from the Executive Board for expenditures not to exceed $50.00.
Obtain
approval, in writing, from the Executive Board for expenditures of $1000.00 or more and, in addition,
expenditures of $1000.00 or more shall not be approved by the Executive Board without first obtaining a vote of approval from
membership at a general business meeting.
To obtain reimbursement, the member
shall submit the written along with receipts to the Treasurer. Reimbursement request submitted after the adoption of this
subsection will not be granted without meeting all of the requirements of this subsection. No exceptions GIPPHC members who anticipate incurring expenses for club related activities should (after
obtaining proper Board approval) seek to have the company invoice. If this is not possible, then submit the receipts to the
Treasurer as indicated in the last paragraph.
ARTICLE VII - CODE OF CONDUCT:
"CODE OF CONDUCT"
It is the intention of the "GIPPHC" to provide social and charitable activities for the enjoyment and benefit
of all our members. guest, host, and charities. All members of the organization shall be required to treat fellow members,
guest, and host and their personal property with respect. Members also agree to abide by all local, state and federal laws
(including but not limited to) governing misuse of personal privileges, personal property and controlled substances.
Members of the GIPPHC, by virtue of their membership agreement, agree to demonstrate personal
responsibility for their words, actions, and deeds and not to exhibit behaviors that are harmful to themselves and other members,
guest, and host or their personal property. We seek to provide a pleasant atmosphere in which to share our common love of
music and tales of Jimmy Buffett and to further the charitable ideals that we seek to uphold.
GIPPHC will not condone behavior contrary to our objectives nor which we feel is harmful or injurious
to others. By virtue of your membership in the "Gators in Paradise Parrot Head Club" you have agreed to "Party with a Purpose" in a most responsible fashion!
Article
VIII - Voting
A quorum of Board members is necessary at any business meeting, which has been communicated in good
faith.
